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Barcode printers are the building blocks for managing your barcode system. Since they are an important part of a large infrastructure investment, it’s important that your barcode printers remain functional for as long as possible. By following these simple steps, you can extend the lives of your barcode printers as well as reduce downtime and maintenance expenses.

  1. Choose the appropriate printers and supplies.

This is crucial. You need to ensure that the printers you select are right for both your environment and your printing needs. Communicate your needs with your vendor or reseller so they can help you select a printer that will be durable enough to handle your operating environment and withstand the volume of printing you plan to do.

You’ll also need to make sure you are choosing the right labels for your barcode printers and your environment. Direct thermal and thermal transfer printers will require different supplies, and if you are storing supplies in an environment that is particularly hot, dirty, or humid, you will need to consider labels that are capable of handling extreme circumstances.

  1. Avoid generic supplies.

When you’re in a cost-savings state-of-mind, you may be quick to pounce on the cheaper options for your printer supplies. What you may not realize is that in doing so, you compromise the welfare of your printers—which can lead to much greater expenses down the road. Investing in quality supplies will reduce unnecessary wear and tear on your barcode printers.

If you purchase a barcode printer from Zebra, you can choose to participate in their Printhead Protection Program, where Zebra will pay for all failed printheads. All you have to do is use genuine Zebra replacement supplies exclusively. This guarantee will give you peace of mind, knowing you won’t face downtime due to inconsistent print quality, re-prints or scannability issues.

  1. Keep it clean.

Follow your manufacturer’s guidelines for cleaning your printhead and platen roller regularly. A general rule is to clean them every time you change the ribbon for thermal printers. If you’re using a direct thermal printer, clean them every other time you change the roll of labels. Take note of your environment as well. The dirtier the area, the more often you’ll need to clean.

If you can, try to keep your printer in the cleanest location possible to prevent unnecessary contamination. When your barcode printer isn’t in use, cover it with a protective enclosure to keep out dust and dirt.

  1. Get a maintenance contract.

When in doubt, leave it to the professionals. Choosing a maintenance contract for your barcode printers will ensure that you don’t have any surprise costs or downtime. If you choose a Zebra product, you’ll have the choice of three levels of care. All three cover labor and genuine Zebra parts, repair non-functioning equipment, include cleaning and adjustment, and offer preventative maintenance procedures. You’ll be able to keep your barcode system up and running without any worries.

Taking these simple steps can prolong the life of your barcode printer. As an important investment, take all the precautions you can, and if you have questions or concerns, always contact your vendor.